Color sheet protectors keep planning from getting too stressful

This week’s post is a few days late (sorry!). “Why?” you ask. Because I did not follow my own advice about being organized.

Remember that year-end project I’ve been telling you about, and bragging about how organized I am for it. Well, this week, the number of projects unexpectedly ballooned and quickly, we were swamped. So we had to take a step back and figure out a solution.

What was it? Enhanced project organization with the use of colored sheet protectors.

Yes, we had binders with lots of sheets protector – single page and high capacity, which we thought would be a good organization system. But then, the work began to flow, it just wasn’t enough. Here our new organizational steps:

  1. Highly urgent projects get a red top loading sheet protector as its home. Once the project is completed, the contents are put back into the clear holder.
  2. Projects with missing data that is required for task/project completion, are put into a yellow top loading protector. This signals to us that the file needs attention.
  3. Colors have been assigned to the two main employees adding action items to the binders, that others in the department will need complete. Once someone has seen the new action item and is working on it, the pages go back into a clear page protector.

With this new system, hopefully, we are caught up in no time. This problem just occurred a few days ago, and things have already begun to calm down and run a bit smoother.

Have you had an unforeseen organization problem recently? How did you solve it? Tell me about in the Comments section below.

One Response to “Color sheet protectors keep planning from getting too stressful”

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