New household file organization with clear sheet protectors

Recently, my husband and I moved into a new home.  And I thought, what better way to shuffle around my home office organization method than now.  Previously, I used to organize our bills, statements and receipts in individually-marked file folders. All of those were placed in a decorative file box. This was handy because we did not have a formal office.  Now we do.

It may be mid-year, but I am going to try something new – organizing all our financials in clear sheet protectors and a binder. Here’s the plan of action for this project, which may work for you too:

  1. Start with a 2 inch ring binder, 25 standard weight protectors and one red colored edge protector. If you find that you need more holders or a larger binder as the year progresses, add or convert as necessary. The main goal is to keep everything together, in one, convenient place.
  2. Convert all statements, bills, invoices, etc. from file folders to clear sheet protectors. Because they are archival sheet protectors,  there is no worry about copy transfer. If an invoice is needed a year or seven from now, the ink will still be on the paper and not on the plastic protector.
  3. As new statements arrive, file them in the red colored edge holder. This will be considered the “unpaid” protector.
  4. When bills are paid, place those in the front of the appropriate sheet protector. If  I need more room, I can switch to high capacity holders, which accommodates up to 50 pages.
  5. Store the binder in a safe location. It may look like something you would use at school or the office, but it still contains account numbers and sensitive information.

ADDED BONUS ALERT – no “bill switching” come January 1, 2011! You all know what I mean, sometime during the first month of every year, you have to take the bills and statements from the file drawer and pack them away to make room for the new year’s records.  But by using this method, I can simply store the entire binder and start from scratch each year. I’m thinking that could easily cut that task down from 1 or 2 hours to 5 minutes!

Remember, this is only a guide and what I plan to do for this organizational project. It can easily be tweaked to suit your needs when it comes to your household’s finances.

One Response to “New household file organization with clear sheet protectors”

  1. Tweets that mention Organize your household office with archival sheet protectors | C-Line Products Blog -- Topsy.com Says:

    […] This post was mentioned on Twitter by First Class S&OS, C-Line Products. C-Line Products said: New Blog Post: New household file organization with clear sheet protectors http://goo.gl/fb/i7UIr […]

Leave a Reply