Poly Envelope Provides Security for Expense Reports

In theory, our reusable envelopes act very similar to many of our products. The durable polypropylene material provides protection to the letter-size documents stored inside. The material also has an acid-free, archival quality, which eliminates any photocopy transfer from occurring to the document.

Ultimately, the envelopes’ goal is to protect and preserve important documents, which can also be accomplished by using poly portfolios or project folders. A C-Line employee had some insight on what makes the reusable envelopes unique.

This co-worker is part of the accounting department, so part of his position is to handle expense reports for employees throughout the company. In the past, he had utilized project folders to store this information, assigning one to each individual for the year.

After a few months of using the folders, he found that some receipts and other smaller size sheets of paper would tend to slip out of the folder. Since the project folders are open on two sides, he did not think they provided enough security to ensure that the contents would not go missing.

Documentation that is stored with expense reports are crucial, so this C-Line employee did not want to run the risk that anything could be misplaced or lost. He wanted to use a similar type of item that offered more security.

The Poly XL Reusable Envelopes ended up being the item that worked the best for this type of situation. The hook and loop closure made this employee confident that documents would not slide out of the envelope.

C-Line's Poly XL Reusable Envelope, Ltr Size, Side LoadUsing the badge on the translucent reusable envelope makes the label stand-out.

The benefit of using this product was that the documents were still just as accessible as they were in the project folders. The choice of color allowed him to assign each employee an envelope with a different color, making it easy to differentiate between them.

Since some of the folders had a darker color, he decided not to write directly on the envelope to label it. Instead, he used the “Hello my name is” badge and stuck it in the bottom left corner on the front of the envelope. This created a smooth, smudge free surface that allowed him to label the envelope, helping to identify what was stored inside.

Once the end of the year came, my coworker would have to pack up all of the files, including the expense reports, so they could be stored. Over the course of many years, the boxes of files can be relocated and papers have a tendency to shift around. Utilizing the reusable envelopes ensured that all receipts, documents and bills would remain condensed within one folder, making it much easier to refer back to at a later time.

This is a great example of how many of C-Line’s products can be interchangeable used. However, the slight difference and features between the products can certainly make a difference, depending on the situation.

Have you used the reusable envelope in the past? If so, share why and how you decided to use this item.

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